As a business owner, it is important to create a safe workspace for your team. Those who work for you in the office should be kept safe at all times and it is your responsibility to put measures in place to ensure this.
Today we are going to take a look at some of the ways you can make your office environment safer and more secure for all who work on the premises.
One of the easiest things you can do when trying to keep the office safe and sound is to provide safety training and workplace health information to all. The Jobfit Health Group provides some great options here and allowing your employees to sit down and listen to a safety talk is a good way to instil safety in all and allow people to become more aware of how they perform tasks in and around the office.
Make your desk comfortable
Health and safety is an important part of your working life, and when you spend all week at one desk staring at the same screens, you need to ensure that the setup is comfortable and that it works for you. There are several ways you can make the desk you work at more ergonomic and in line with your health and safety:
• Rid the desk of clutter that may otherwise clog up the space
• Adjust the computer screens to eye level to avoid long periods of time looking up or down
• Adjust computer brightness to help with eye strain
• Buy a curved keyboard to avoid arm strain
• Ensure enough leg space to avoid cramp
• Invest in a supportive chair to avoid back issues
Get up and move
When you work in an office environment, it is all too easy to get buried in your work and forget to get up and stretch your legs. However, inactivity is a dangerous thing and it is important for you to get up and move around every hour or so to prevent blood clots and cramp. Every hour get up and make a brew, talk to a colleague, or head to the water dispenser. Make an excuse to stand and move around to help the body stay healthy.
Provide access for all
When setting up a business and trying to make it safe, it is important to consider any potential disabled employees you may have in the workplace. It is crucial to provide ramps, disabled toilets, and a wider desk for those who may need the extra support.
Use a headset for calls
If you spend a lot of time on calls with people from other offices, it is important for you to invest in a headset for safety. When you look to spend a long period of time on the phone, the last thing you want is to get arm or neck cramp due to cradling the phone between your head and shoulder. A headset will free up your hands to allow for note taking and also makes sure that you avoid any injury.
Keep it tidy
The office is a place that can often suffer from clutter and rubbish. When we have paperwork and cables all over the place it can soon become a fire and a trip hazard for everyone in the office. To avoid this, make sure that you clear away clutter and invest in cable organisers to avoid stray cables lying on the floor.
Think of the fire risk
The number one risk for anyone working in an office is electrical fires. When it comes to an electrical fire, this is often caused by excessive use of electricity that causes a rise in temperature and eventually a fire. When working in the office, it is important for you to avoid clogging up extension cords with too many appliances, and try to use wireless devices wherever possible for safety.
Know your office emergency procedures
Every office should have a clear set of rules and procedures in the event of an emergency. When it comes to running a business and setting up your office, the first thing you must do is find the fire exit. There should be a clear and safe path out of the building from every angle, and this will ensure that if something happens every employee is able to get out as soon as possible. Choosing the fire exit in your building might be difficult and it is a good idea to ask a professional for some advice. Think about providing a fire safety talk and course to all in the office one day to make sure that they know what to do in the event of a real fire.
As well as thinking about fires, you also want to be prepared for a medical emergency in the office. Perhaps the most important skill to learn is CPR, and you should hire someone to come in and teach the office how to perform this essential skill.
Part of making the workplace safe is installing cameras both inside and outside the building that will monitor all exits and entries. This is not only important for the safety of your data and assets inside the building but important for the safety of you and your workers. This will ensure that if anyone ever tries to break into the office or manages to break in, that they will be caught on camera and will be able to be identified by police.
Secure the perimeter
If you have an office building which is set on its own in an industrial estate, you will likely have a car park outside that lies on the perimeter of the office, and likely a foyer area that leads to the main office. It is incredibly important to keep the outside of the office safe as well as the inside, and you can do this in several ways. One method is to add a fob/ID triggered barrier to the car park that only lets authorised personnel inside. As well as this, a fob/ID system can be set up on the front door.